JOB OPENING & DESCRIPTION - HAITI FINANCIAL ADMINISTRATOR
UMVIM Haiti Response Plan
Haiti Finance Administrator
General Responsibilities
Manage team volunteer and matching funds for Haiti UMVIM projects.
Maintain finance reports for VIM project sites, including allocation of funds, reception of receipts, and project balances.
Coordinate and oversee reception, inventory and distribution of donated supplies from teams. Assist Project Coordinator with orientation, team logistics, and debriefing.
Financial Responsibilities
Be familiar with GBGM Mission Volunteers and general GBGM-related financial procedures.
Prepare all financial reports needed for GBGM Mission Volunteers and EMH.
Respond to audit requests.
Provide ad-hoc financial reporting support to the Project Coordinator as needed.
Work with US-based Communications & Calendaring Coordinator to assure that project funds for Haiti UMVIM projects are received, accounted for, matched, and properly transferred to Haiti account for the purchase of materials, labor costs, etc.
Manage all project cash and banking responsibilities, including preparation of bank account reconciliations.
Receive, inventory, distribute and report all in-kind donations and cash gifts made by UMVIM teams.
Maintain an audit trail of all revenue and expenditures for all program funds.
Collect reports/receipts of project fund expenditures by site, ensuring accountability for all project funds advanced to the EMH.
Maintain "sample budget" for mission teams on web site and note site-to-site variations.
Provide Individuals and Teams a receipt for team expenses paid to the program.
Hospitality
Assure that a local greeter/host welcomes team upon arrival at Guest House
Work with Haiti Response Team to facilitate general orientation with teams upon arrival.
Assist Project Coordinator, UMVIM Haiti Response Plan with debriefing prior to team/individual departure.
Characteristics
UMVIM team leader trained with team experience in Haiti.
CPA or similar education and experience in financial accounting
Fund accounting knowledge/experience helpful.
Strong Excel skills and organization skills a must.
Accounting system knowledge a must (QuickBooks, Quicken, and/or similar programs)
French and/or Creole language skills.
Must be able to facilitate teams of volunteers and encourage relationships
Adaptable to changing situations
Cordial, gracious, cooperative and helpful
Ability to be firm, when appropriate
Ability to offer genuine hospitality
For more information, contact haitivolunteers@yahoo.com
Updated for October, 2011
